15.4 Applicant Release Notes

  • Production Deployment Date: February 18-21, 2017
  • Training Deployment Date: February 21-22, 2017

Summary

  • Applicant Enhancements
  • User Impacts
  • Learn more about Workspace

Applicant Enhancements

Grants.gov Home Page Redesign

Applicant: Online Forms

  • 50 Online Forms will be available in Production, selected based on usage
  • Incorporate Online Forms UAT feedback:
    • Enhanced "Save & Upload" button and functionality to a single "Save" feature
    • Changed "Cancel" button to "Close" and prompt user to save/discard changes
    • Added Autosavefeature
    • Added support for read-only forms; only a "Close" button is available
  • Workspace changes:
    • Renamed "Last Uploaded Date/Time" to "Last Updated Date/Time"
    • Removed Upload Count
    • Added support for hybrid approach: Edit and Upload/Download
    • Enhanced Activities tab entries to support online form activities

R15.4 Online Forms

  • SF424 (R & R) [V2.0]
  • Research & Related Budget [V1.3]
  • Research and Related Senior/Key Person Profile (Expanded) [V2.0]
  • Project/Performance Site Location(s) [V2.0]
  • Research & Related Personal Data [V1.2]
  • Application for Federal Assistance (SF-424) [V2.1]
  • Application for Federal Domestic Assistance -Individual [V1.1]
  • SF424 Mandatory Form [V1.2]
  • Application for Federal Domestic Assistance -Short Organizational [V1.1]
  • Budget Information for Non-Construction Programs (SF-424A) [V1.0]
  • Research and Related Other Project Information [V1.3]
  • Key Contacts [V1.0]
  • Disclosure of Lobbying Activities (SF-LLL) [V1.1]
  • Faith Based EEO Survey [V1.2]
  • R & R SubawardBudget Attachment(s) Form 5 YR 30 ATT [V1.3]**
  • Planned Enrollment Report [V1.0]
  • PHS 398 Cumulative Inclusion Enrollment Report [V1.0]
  • PHS 398 Cover Page Supplement [V2.0]
  • PHS 398 Research Plan [V2.0]
  • PHS 398 Modular Budget [V1.2]
  • Project Narrative Attachment Form [V1.1]
  • Assurances for Non-Construction Programs (SF-424B) [V1.1]
  • Attachments [V1.1]
  • Other Attachments Form [V1.1]
  • Budget Narrative Attachment Form [V1.1]
  • SBIR/STTR_Information [V1.1]
  • Grants.gov Lobbying Form [V1.1]
  • Attachments [V1.0]
  • R & R Subaward Budget Attachment(s) Form [V1.3] **
  • HHS Checklist (08-2007) [V2.1]
  • ED GEPA427 Form [V1.1]
  • ED Abstract Form [V1.1]
  • Budget Narrative Attachment Form [V1.0]
  • CD511 Form [V1.1]
  • Research & Related Senior/Key Person Profile [V1.1]
  • HUD Applicant-Recipient Disclosure Report [V1.1]
  • NIFA Supplemental Information [V1.2]
  • EPA Key Contacts Form [V1.1]
  • Other Attachments Form [V1.0]
  • Project Abstract Summary [V1.1]
  • ED SF424 Supplement [V1.3]
  • Disclosure of Lobbying Activities [V1.2]
  • NEH Supplemental Information for Individuals [V2.0]
  • Protection of Human Subjects [V1.1]
  • Project Narrative Attachment Form [V1.0]
  • Budget Information for Construction Programs (SF-424C) [V2.0]
  • Research & Related Budget 10YR [V1.3]
  • Assurances for Construction Programs (SF-424D) [V1.1]
  • U.S. DEPARTMENT OF EDUCATION BUDGET INFORMATION NON-CONSTRUCTION PROGRAMS [V1.2]
  • Project/Performance Site Location(s) [V1.4]

Versions in RED are Inactive
** Forms with Subforms

Manage My Workspace

  • Hybrid Approach: Forms can be edited online or downloaded to complete offline

Sample Online Forms

  • Left-navigation with sub-items
  • Error messages link to corresponding fields
  • Inline validation messages

Applicant: User Access Management Unique Usernames and Email Addresses

  • Allow users to consolidate user accounts to move towards one account per Grants.gov Applicant with (1) unique User ID, (2) all required account fields populated, and (3) unique email address
  • Each user will have one Grants.gov User ID/Password to:
    • Remember
    • Login
    • Reset Password
    • Lays the foundation for future enhancements
  • Users only need to register once with Grants.gov and will be able to maintain one account
  • Users may delay the merging of accounts, but Grants.gov highly recommends merging your accounts at your earliest convenience
  • Note: EBizuser accounts cannot be merged with other Grants.gov accounts

(1) Login - Duplicate User ID

  • Applicants change User ID if duplicate with EBiz POC

(2) Login –Missing Account Information

  • Users are prompted to enter missing account information during the login process

(3) Login –Duplicate Email Address

  • Applicant merge their multiple accounts to consolidate into a single Grants.gov account (User ID/Password) with a unique email address

Manage Account –Merge Accounts Tab –Confirm Email Address

  • Users confirm their email address prior to merging

Manage Account –Merge Accounts Tab –Merge Accounts -Applicant

  • All accounts with duplicate email address are listed. Users select which accounts (only one per DUNS) to keep and merge or to delete.

Manage Account –Add Profile

  • Once account has unique email address, users can add profiles to their account
  • Note: Users will not be able to add a profile to/from an EBizuser account

Manage Account –Merge Accounts Tab –Merge Accounts -Applicant

  • All accounts with duplicate email address are listed. Users select which accounts (only one per DUNS) to keep and merge or to delete.

Manage Account –Add Profile

  • Once account has unique email address, users can add profiles to their account
  • Note: Users will not be able to add a profile to/from an EBizuser account

Switch Profile

  • Once users have multiple profiles, they can switch between their profiles

Manage Account –Account Details

  • Consolidate Manage Account features

Applicant Center

  • Current Profile Name displayed on Applicant Center page

Manage Organization Profile

  • Combine View EBiz POC Profile page with Manage Organization Profile page

Manage Account

  • Provide ability to manage profiles (Add, Edit, Delete, Hide/Unhide)

Manage Account –Manage Profiles

  • Provide ability to manage profiles (Add, Edit, Delete, Hide/Unhide)
  • Profile Name defaults to Username. Edit Profile allows users to rename profiles as desired

EBiz User Management:Manage Applicants for Organization

  • Manage Applicants for Organizations updated to support user profiles

EBiz Certificate Management:Manage Certificates for Organization

  • Separate Certificate and User management. Certificate Management is provided for organizations that use S2S.

R15.4 Applicant S2S Impact

  • With merged accounts, User ID and DUNS is needed to uniquely identify a Profile so Applicant may need to make the below changes to their S2S interface
  • Authenticate AOR web service
    • New optional element added: DUNS
    • DUNS must be specified to uniquely identify Profile and return correct AOR Status for multi-profile accounts

Applicant: Opportunity Package Preview

View Package Forms

  • Enhance View Grant Opportunity –Package Tab
  • Allow users to view Package forms for both Single-Project and Multi-Project Packages without registering/logging in to Grants.gov
  • Clicking on a form displays flat PDF in a new browser tab

View Grant Opportunity –Package Tab

  • Click the Preview link to select the forms within the opportunity package to preview

View Grant Opportunity –Preview Action

  • Single-Project view -click on the form to preview the form
  • Multi-Project view -click on the form to preview the form

Applicant: Manage Workspaces Page -Reduce the Default "Last Activity Date" Range

Default Activity Ranges

  • Reduce default range of "Last Activity Date" on:
    • Manage Workspaces
    • Must click the Search button to return results
    • Last Activity Date range defaults to the last 3 months

Summary of User Impacts

For the latest information on upcoming changes with user impacts, please check out the Grants.gov Notices page.
https://www.grants.gov/web/grants/support/grants-gov-notices.html

Workspace

For more information about Grants.gov Workspace, please visit our various Workspace resources: